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Finance Assistant, Hargeisa Somaliland

Hargeysa (Somalia)

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    Organization: IDLO – International Development Law Organization

    Location: Hargeysa (Somalia)

    Grade: Level 2 – Transactional Support Role – Administrative support

    Occupational Groups:

        Accounting (Audit, Controlling)

        Administrative support

        Banking and Finance

    Closing Date: 2021-08-09

ORGANIZATIONAL CONTEXT

The IDLO Finance Department is an integral part of the project team which seeks to ensure financial integrity with the goal of realizing a high level of transparency and accountability in the execution of various donors’ projects. The Finance Department places a high value on producing accurate and auditable financial reports for all its stakeholders. 

Under the supervision of the Finance Associate, the Finance Assistant will provide financial services ensuring high quality, accuracy, and consistency of work. 

THE POSITION

Summary of functions: 

    Matching supporting documentation (Goods Received Note, Purchase Order, Purchase Request, Bid Analysis, etc) to vendor invoices, recalculating for mathematical accuracy, reviewing for a proper account and grant coding, and, when ready, processing payment.

    Help in ensuring timely payment & liquidations of staff advances and reimbursement of travel expenses to IDLO staff members/experts;

    Scan monthly financial supporting documents and upload files into IDLO SharePoint

    Organize monthly financial supporting documents and courier to Nairobi office.

    Assist in recording daily transactions in Navision

    Assist in the preparation of national staff payroll.

    Review implementing partner’s reports and payment requests and submit findings to Finance and Admin Manager

    Assist in developing organizing and maintaining all filing systems (both physical and computerized) maintained by the Finance Office. 

    Maintain the petty cash and accurately code and record petty cash transactions.

    Assist in working with external and internal IDLO auditors

    Perform any other similar duties as required by the supervisor. 

IDEAL CANDIDATE PROFILE

Academic Qualifications

    Secondary Education with specialized certification in Accounting and/or Finance. University degree in Finance or Accounting desirable. 

    Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.

Languages

    Complete fluency in English and Somali

Work experience

    Minimum 3 years relevant finance experience, preferably within international organizations with donor-funded programs desirable

    Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems. 

    Experience with ERP financials, preferably NAVISION, is desirable

    Specific knowledge, skills, and competencies

    Experience in the usage of computers and MS Office packages 

    Knowledge of spreadsheet and database packages. 

    Good organizational skills

    Attention to details

TERMS AND CONDITIONS

For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 12 months, with the possibility of extension subject to performance and availability of funding. 

In addition, IDLO shall offer a yearly basic salary of USD 12,000 medical insurance and leave entitlements including in accordance with IDLO Employee Regulations and Rules.

This local position is open to candidates who are nationals of the duty station, or with permanent resident status or other legal authorization permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees. 

 Applications will be screened on regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome applications of qualified and diverse candidates.

IDLO is committed to achieving a 50/50 gender balance at all levels within its workforce. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature; or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

DISCLAIMER AND CLOSING DATE 

The above statements are intended to describe the general nature and level of the work being performed by the Contractor assigned to this work. This may not be an exhaustive list of all duties and responsibilities. 

All applications will be treated with the strictest confidentiality and in compliance with IDLO’s policy on personal data protection.

The Director-General of IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.

Application deadline: 9 August 2021 (23:59hrs Rome Time).

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization’s page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.

Applications from non-qualifying applicants will most likely be discarded by the recruiting manager. 

website:

https://www.impactpool.org/jobs/717169

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