Organization: UNDP – United Nations Development Programme
Office: UNDP in Yaoundé, Cameroon
Closing date: Tuesday, 5 April 2022
Job Identification: 2909
Locations: Yaounde, Cameroon
Posting Date: 03/21/2022, 03:55 PM
Apply Before: 04/05/2022, 03:59 AM
Job Schedule: Full time
Agency: Office High Comm for Human Rig
Vacancy Type: Fixed Term
Practice Area: Governance
Bureau: Regional Bureau for Africa
Contract Duration: 1 Year
Education & Work Experience: High School certificate
Other Criteria: A good knowledge of United Nations rules and procedures would be an asset
Required Languages: Français, Anglais
Vacancy Timeline: 2 Weeks
Mobility required/no mobility
no mobility required
BACKGROUND UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
ORGANIZATIONAL CONTEXT Under the overall guidance of the Unit coordinator and supervision of the Administrative and Finance Officer, the Administrative and Finance Clerk provides support to the Administrative and Finance Officer in the overall administration and execution of inter-related operational and logistical activities at the United Nations Centre for Human Rights and Democracy in Central Africa (UNCHRD-CA) and for the other countries under UNCHRD-CA mandate, ensuring high quality and accuracy of work. The Administrative and Finance Assistant promotes a client, quality and results-oriented approach, is responsible for effective and transparent utilization of financial resources and integrity of financial services and ensures effective delivery of a wide range of administrative and human resources services in compliance with the applicable rules and procedures.
Effective and efficient administrative and financial support services
Proper supply and assets management
Support effective administrative and financial control in the office
Assist the Administrative and Finance Officer with procurement and logistics tasks
KEY DUTIES AND ACCOUNTABILITIES
This position is located at the United Nations Center for Human Rights and Democracy in Central Africa, in Yaoundé, the incumbent will perform the following tasks: 1.) Effective and efficient administrative and financial support services
Contribute to the work of the administrative and finance cluster as well as the implementation of office activities, as appropriate;
Assist in the administrative and financial aspects of the organization of workshops and trainings
Draft specific budgets and payment rosters for various activities both in Cameroon and in other countries of the sub region; ensure procurement and logistic requirement per activity;
Elaborate financial reports of activities and close activity’s budget;
Make sure vehicles are in good state and immediately operational; ensure constant fuel availability;
Prepare travel authorization and proceed with formalities of daily subsistence allowance payment
Ensure verification and payment of all local travel claims;
2.) Proper supply and assets management
Plan personnel needs, and supply by priority as approved and instructed by the Unit coordinator;
Ensure constant availability of office consumables;
Proceed with the items physical verification inventory, identify all assets with bar codes, and keep the inventory always updated;
3.) Support effective administrative and financial control in the office
Update the local expenditure monitoring table dAx0Ae7 CWdGWF
Ensure proper archiving of financial documents in the shared folder
Draw the attention of the supervisor on possible budget overruns
4.) Assist the Administrative and Finance Officer with procurement and logistics tasks
Liaise with vendors to get quotations
Assist in the creation of vendor pro file of national staffs and service providers
Prepare documentation for the payments of services providers
Perform other tasks as requested by Regional representative and supervisors
Supervisory/Managerial Responsibilities: N/A
Completion of secondary education is required. (Baccalaureat or GC-A)
Experience, Knowledge, and Skills
Minimum 4 years of relevant professional experience in administration, general office management and/or logistics;
A good knowledge of United Nations rules and procedures would be an asset;
UN experience in such functions would be an asset;
Experience in handling of web-based management systems such as ATLAS, Umoja, would be an asset;
Good working knowledge of Microsoft Office (outlook, word, excel, power point,);
Fluency in English and French.
Expected Demonstration of Competencies
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
UNDP People Management Competencies can be found in the dedicated site.
Cross-Functional & Technical competencies
Thematic Area/ Name/ Definition
Ethics UN policy knowledge – ethics: Ethics UN policy knowledge – ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity
Administration & Operations
Documents and records management:
Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Knowledge of policy & procedures on fleet management
Knowledge of policy and procedures related to entitlement travel, including the identification of entitlement for lump sum for UNDP as well as other UN agencies
Finance Accounting (General): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations
Ethics and Integrity
DISCLAIMER Female candidacies are strongly encouraged.
Important applicant information All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence. We strongly encourage female candidacies
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