Office: UN-Habitat Nairobi
Closing date: Thursday, 25 November 2021
Description of assignment title: Administrative Associate
Assignment country: Kenya
Expected start date: 12/01/2021
Sustainable Development Goal: SUSTAINABLE CITIES AND COMMUNITIES
Volunteer category: National UN Volunteer Specialist
DoA reserved for persons with disabilities: No
Host entity: UN-HABITAT
Duration: 4 months
Number of assignments: 1
Duty stations: Nairobi
Mission and objectives
The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.
The Urban Basic Services Section of UN-Habitat is mandated to improve the access to urban basic services, including sustainable solid waste management by collecting data on municipal solid waste management, improving policies and guidelines in partnership with local, regional and national authorities, creating an enabling environment for promoting investments in sustainable waste management with a focus on the urban poor and increasing coverage of sustainable waste management services in communities.
Under the direct supervision of Waste Management Expert, Basic Services Section, the UN Volunteer will undertake the following tasks:
Monitors project review processes and schedules related to the unit’s outputs; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant administrative requirements.
Maintains calendar/schedules; monitors change and communicates relevant information to appropriate staff inside and outside the immediate work unit.
Supports a wide range of administrative roles such as recruitment, procurement, con-tract administration, travel and consultant payments as per UN administrative and financial rules, regulations and guidelines.
Provides administrative support to Waste Management meetings / conferences. cyvbjvI CWdGVC
Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of communication documents, memos and reports.
Support tracking project submissions to PRC.
Performs data entry and extraction functions on Microsoft excel.
Generates a variety of standard statistical reports, etc., using various databases.
Maintains files (both paper and electronic) and databases for work unit.
Tracks email communications.
Performs other duties as assigned.
Age: 27 – 80
Candidate must be a national or legal resident of the country of assignment.
3 years of experience in general office support or related area is required. Experience in note-taking and report compilation is required. Experience working on projects and project data management is desirable. Previous national / international experience(s) and of (an)other culture(s), (i.e. studies, volunteer work, internship) would be highly regarded; and Previous experience at government, private sector or international organizations on administration , Sustainable Development Goals (SDGs) or environment would be considered an advantage.
Area(s) of expertise
English, Level: Fluent, Required
Required education level
Bachelor degree or equivalent in Administration, Project Management, Business, Economics, International Relations, or related areas.
Competencies and values
Accountability Client Orientation Communication Integrity Planning and Organizing Professionalism Working in Teams
Living conditions and remarks
The Republic of Kenya is an equatorial nation on the coast of East Africa, neighbouring Somalia, Ethiopia, Sudan, Uganda, Tanzania, and the Indian Ocean. Kenya has two levels of Government; National Government and 47 sub-national Governments called Counties. Counties are further divided into sub-counties. Kenya is a multi-party state with Executive, Legislative, and Judicial branches. Kenya’s population of more than 40 million is growing at an annual rate of 2.2%. The country’s GNP per capita estimated at purchasing power parity (PPP) is $975, and the GNP is growing at an average rate of 0.1% annually. More than 26% of Kenya’s people live below the international poverty line of $1 per day. Kenya’s main food crops are “maize, wheat, pulses, roots and tubers.” (FAO). Nairobi is a modern metropolitan city where most basic goods and services, health facilities, public transport, telecommunication and banking services and educational facilities are readily available. The city is widely connected through its main airport, Jomo Kenyatta Inter-national Airport and the smaller Wilson Airport. Air transport is also available to many up country destinations. The city is home to some 3,000 UN personnel mainly attributed to the fact that it serves as the headquarters for both the UN HABITAT and UNEP. The socio-economic and cultural background of the immediate society the UNV would be living and working in is diverse and prevailing security conditions at the place of assignment is modest. The topographic and climatic features of the assignment location is highland cool and warm tropical climate.
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.