Admissions & Examinations Assistant
JOB TITLE: Admissions & Examinations Assistant
DIVISIONS: AR’s Office
REPORTS TO: Academic Registrar
LOCATION: Head Office
JOB PURPOSE The Admissions & Examinations Assistant shall support the admissions & examinations processes through the use of ICT systems and ensure maximum operational efficiency in these functions.
MAJOR DUTIES & RESPONSIBILITIES
Admission of students for the Certified programmes
Evaluate and assess applications, determining admissibility for all programs based on student documentation and assessment results.
Upload and/or organize student’s data in the management systems used by the department
Ensure that all entries on admissions & examinations are processed accurately, regularly updated and maintained in a confidential manner.
Manage all students’ bio data (soft or hard copies) relating to their admission.
Maintain statistical records & analyze trends on students’ admissions.
In consultation with the Academic Registrar, authorize and send offers of admission to qualified students in all ITC
Participate in the student’s orientation/induction programmes
Maintain a good work relationship with the students, sponsors & partners of the College. 2. Examination administration & management
Upload and/or organize questions for short- and long-term programmes into the question banks provided for in the system
Support student’s online experience by providing trainings in the use of online systems for their assessments
Ensure the security of admissions and examination related materials
Participate in the setting & moderation activities of both online & physical examinations.
- Other support functions
Serve as the department’s liaison person with the IT department on all IT database management systems adopted by the College
Work together with the Training Unit and Finance department in the fees collection process.
Provide support to the Training Unit in the administration and management of online/physical lecture programmes and other learning activities when called upon
Minimum of a Bachelor’s degree in IT from a recognized Institution of Higher Learning.
An insurance qualification will be of added advantage.
A minimum of two (2) years’ experience in using database systems.
Required Competencies (Knowledge, Skills & Abilities)
Understanding of how Learning Management Systems operate
Excellent Communication and Interpersonal skills
Strong analytical skills
Excellent at multi-tasking
Applications enclosing photocopies of Academic certificates, CVs and three professional referees should be sent/delivered to the address below not later that 27th September 2021, 2:00pm.
The Head Human Resources & Administration, The Insurance Training College, Block A Victoria Office Park, Plot 6/9, Okot Close P. O. Box 4184, Kampala. Tel: +256 417 333 500, Email: email@example.com, Website: https://itc.ac.ug