Organization: UNHCR – United Nations High Commissioner for Refugees
Location: Kampala (Uganda)
Grade: Administrative Services and Support – Generally no need for Higher Education – Administrative support
Documentation and Information Management
Closing Date: 2022-01-06
This position is open to applications from Group 1, Group 2 and all external candidates, provided that requirements regarding professional experience, academic qualifications, language, etc. are fulfilled.
Candidates must be primarily Ugandan nationals. The minimum educational requirement for this position is a university degree.
Applications must be supported by documentation of fully effective performance history and demonstrated potential to assume professional responsibilities.
Your application will NOT be considered if;
– The application form is not duly filled.
– The questionnaire at the end of the application form is not answered. (for external candidates)
Interested staff members should consult Recruitment and Assignment of Locally-recruited Staff (RALS) para 38-39-40. Assistant Information Management Officer
Organizational Setting and Work Relationships
The Assistant Information Management Officer assists in the production and dissemination of information on the population of concern, including but not limited to Protection and Programme information.
The incumbent operationalizes data standards developed at the central level in field operations, compiles data and analyses information from populations of concern. S/he supports the Programme Team and UNHCR’s implementing partners in the choice of indicators for monitoring to be included in sub-agreements as well as the Protection Team in operationalizing protection monitoring systems.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
– Operationalize country-specific common data standards and promote them with partners, including UNHCR data standards and the IASC Common Operational Datasets.
– Compile, aggregate and analyze data and information elements required to produce standardized information products and implement data/information collection plans for baseline and context-specific data.
– Support the operation in the analysis of processed data and information and perform data quality and consistency control.
– Facilitate the analysis of cross-border information between relevant countries.
– Assist in training staff involved in information management activities, including data collection and data entry teams.
– Support and leverage geographic data for map production and use in geographic information systems (GIS).
– Share UNHCR data with partner agencies and maintain Portal data and information in-line with agreed frequencies.
– Provide technical Information Management support to Needs Assessment processes, specifically in data collection, processing/collation and analysis.
– Liaise with partners and represent UNHCR in meetings related to the functions.
– Make recommendations and provide advice on the technical information management requirements.
– Assist in training of data entry and data collection teams.
– Perform other related duties as required.
Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Information Technology, Demography, Statistics, Social Sciences
or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)
Relevant Job Experience
Knowledge of the UN system and the humanitarian community.
Ability to formulate IM-related technical requirements and Operating Procedures.
Experience with handling confidential data and demonstrated understanding of different data collection methodologies.
Successful participation in the Operational Data management Learning Programme is desirable.
Experience in web design and software development is an asset.
Experience with relevant software such as ArcGIS, Mapinfo, SPSS, EpiInfo6, SQL Server, and/or proGres is desirable.
Experience with HTML, PHP, ASP and/or Java is an asset.
DM-Data collection methodologies
DM-Data science methodologies
(Functional Skills marked with an asterisk* are essential)
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.
Female candidates are encouraged to apply.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
A competitive compensation and benefits package is offered. The monthly net salary is between UGX 9,532,330 and UGX 12,444,830 depending on relevant experience, dependency status and language proficiency. For more information on UN salaries, allowances and benefits, please visit the portal of the Office of HR Management of United Nations.
Uganda is the largest refugee-hosting country in Africa, with more than 1.5 million refugees as of August 2021. Information Management (IM) forms a key element of the Refugee Coordination Model (RCM) and is a core responsibility of UNHCR, as part of its mandate to protect and assist refugees. Since enhancing IM capacity will ultimately improve services for refugees and other populations of concern, UNHCR has included building information systems and becoming data adept into its Strategic Directions for 2017-2021 as well the Data Transformation Strategy (2020-2025).
The Assistant Information Management Officer assists in the production and dissemination of information on the population of concern, especially in relation to the performance of the 2022-2023 Uganda Country Refugee Response Plan (UCRRP) and technical sectors such as Health & Nutrition, Livelihoods & Resilience and WASH. S/he supports the IM Unit in Kampala with operationalizing the IM Strategy by supporting assessments and profiling exercises, monitoring key indicators in order to highlight gaps and improving the ability of all stakeholders to undertake collection, storage and analysis of operational data.
Essential minimum qualifications and professional experience required
– University degree in information technology, geography, demography, statistics, social sciences or any related area.
– At least 2 years of relevant work experience.
– Knowledge of the UN system and the humanitarian community.
– Proven skills to analyse statistical and geographic information.
– Advanced Excel skills (e.g. queries, pivot tables, functions, etc.).
– Ability to formulate IM-related technical requirements and operating procedures.
– Experience with handling confidential data and demonstrated understanding of different data collection methodologies.
– Experience with relevant software such as ActivityInfo, KoBo, ArcGIS, PowerBI and Adobe Illustrator.
– Excellent knowledge of English, good knowledge of local language and local institutions.
Desirable qualifications and competencies
– Proficiency in a second official UN language is desirable.
– Successful participation in the Operational Data management Learning Programme is desirable.
– Experience with R, Python, HTML, PHP, ASP and/or Java is an asset. The closing date of the job opening is 06 January 2022.