Organization: RCS – Resident Coordinator System
Office: Resident Coordinator System in Lilongwe
Closing date: Monday, 4 April 2022
Posting Title: Coordination Intern – UNCT, I (Temporary Job Opening)
Job Code Title: INTERN – ADMINISTRATION
Department/Office: Resident Coordinator System
Duty Station: LILONGWE
Posting Period: 21 March 2022 – 04 April 2022
Job Opening Number: 22-Administration-RCS-177370-J-Lilongwe (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
The Resident Coordinator System encompasses all organizations of the United Nations that have operational activities in the country. As the designated Representative of the UN Secretary-General and leader of the UN Country Team (UNCT), the UN Resident Coordinator (UNRC), leads the UN Country Team in Malawi, including all the UN entities present in Malawi, and represents the UN Secretary General to the Government of Malawi. The purpose of the Resident Coordinator system (RC system) is to bring together the different UN agencies to improve the efficiency and effectiveness of operational activities at the country level, helping the UN to be a more relevant and reliable partner for governments.
The UN Resident Coordinators Office (RCO) supports the roles and functions of the UN Resident Coordinator and UN Country Team. The RCO provides inter-agency coordination support to the UN Country Team (UNCT) and its various inter-agency working mechanisms, including theme groups. Key functions of the RCO include strategic analysis, planning and positioning of the Country Team; preparation and monitoring of the United Nations Sustainable Development Cooperation Framework (UNSDCF); support to joint UN programming and operations management; policy guidance; joint advocacy and communications, in order to enhance UN coherence and improve overall program impact of the UN System in Malawi.
The RCO is looking for a motivated intern to join the team on a short-term basis and contribute to its crucial mandate of enhancing the coherence of the UN System in Malawi. The internship will provide the successful candidate with a unique opportunity to learn about how the UN system operates at the country level. Among others, the intern will: learn about the functions and roles of a wide range of UN agencies; gain insight into the country programming process of the UN; and become familiar with how the UN interacts with government counterparts.
The UN Resident Coordinators Office (RCO) internship is for between 2 to 6 months.
Under the overall guidance of the UN Resident Coordinator, the direct supervision of the Head of the RCO, and in close collaboration with RCO colleagues, the Coordination Intern will:
Provide relevant support to UN coordination mechanisms and UNCT activities, including UNCT meetings and joint work through UN Theme and sub-groups.
Provide secretariat and administrative support to the activities of the UNCT, particularly by assisting the organization of joint UN events, workshops, retreats and meetings.
Participate in UNCT and other relevant meetings and draft minutes accordingly.
Support the compilation and preparation of briefing and presentation materials, background information and documentation as well as drafting of talking points and speeches for meetings, events and missions.
Undertake desk research on issues relevant to the Resident Coordinator system.
Organize documents (maintenance of files of the RCO/hardcopy and electronic filing of all supporting documentation). dAuY43q CWdGWX
Draft routine correspondence, memoranda, letters, invitations and other documents.
Provide administrative and logistical support for visiting missions related to the RC System.
Assist the organization of meetings and documents related to the Interagency thematic groups, task forces and results groups.
Support the organisation and follow-up of the inter-agency and high-level meetings or events attended by the RC or RCO staff members.
Support any other tasks as required.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Applicants must at the time of application meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
- Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);
- Have graduated with Bachelor’s degree, Masters, PhD or equivalent
Be computer literate in standard software applications.
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Preferred area of studies: Master’s students and/or graduates in international development studies, international relations, social sciences, political science, law, economics, management, or other relevant fields.
Experience with other UN agencies, international organisations and/or non-governmental organisations would be considered an asset.
Strong command of MS office package (including Excel, Word and PowerPoint).
Good writing and communication skills: ability to draft clearly and concisely ideas and concepts in written and oral form.
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Are you a holder of a final diploma, obtained at an institution of secondary or higher education, financed or subsidized by the Flemish Community?
Do you have experience with other UN agencies, international organisations or non-governmental organisations?
Are you younger than 35 years?
English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable.
Potential candidates will be contacted by hiring manager directly for further consideration.
Your application for this internship must include: 1. A Completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.
The Cover Note must include:
Title of the degree you are currently pursuing
IT skills and programmes you are proficient in
Explain why you are the best candidate for this specific internship
Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).
- Proof of enrollment from current University (if not graduated).
- A copy of degree certificate (if you have already graduated).
Due to a high volume of applications received, ONLY successful candidates will be contacted.
Qualified female candidates as well as postgraduate and doctoral students are encouraged to apply.
The Flanders Trainee Programme will provide a subsidy for living and housing costs and, additionally, a travel allowance for the out-and inbound journey for applicants meeting the conditions. The fixed monthly allowances vary for every country and can be consulted on their website.
Applicants should have secured a work placement with an international organization.
Applicants should be younger than 35 years at the starting date of their work placement.
Applicant should a holder of a final diploma, obtained at an institution of secondary or higher education, financed or subsidized by the Flemish Community.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.