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Finance Assistant, Mogadishu

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Organization: UNICEF – United Nations Children’s Fund

Country: Somalia

City: Mogadishu

Office: UNICEF Mogadishu, Somalia

Closing date: Wednesday, 2 March 2022

Finance Assistant, GS-4, Mogadishu CO, Somalia, Temporary Appointment, 364 days – post # 00119356 [For Somali nationals only]

Job no: 548645

Position type: Temporary Appointment

Location: Somalia Division/Equivalent: Nairobi Regn’l(ESARO)

School/Unit: Somalia

Department/Office: Mogadiscio, Somalia

Categories: Finance and Administration

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, results

www.unicef.org/somalia

How can you make a difference?

Main Tasks:

Scanning the finance files for the finance and administrative section to provide a digital copy per UNICEF Policy.

Ensuring the scanned files are sequentially filed and digitally archived in the prescribed UNICEF portal as required.

Identifying the files beyond the UNICEF prescribed retention criteria and making recommendation for their destruction.

Provide support to the finance staff in filing of documents, as well as additional finance related office tasks during peak season

Communications & Workflow:

Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs.

Manages incoming and outgoing correspondence, e-mails and telephone calls.

Communicates routine and some non-routine information pertaining to the work of the team.

Establishes and maintains the office filing and reference systems, both traditional and digital; and ensures the inter/intra-net websites are up-to-date and accurate

Calendar/Meetings/Correspondence Management:

Maintains office calendar and arranges meetings.

Takes minutes of meetings and keep the correspondence of the unit well Organized.

Travel:

Provides travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.

Monitor the bank open items and clear them with the advice of Snr. Finance Associate.

Monitor Operations/Finance KPI and report to the Finance groups on weakly basis

Assists in the preparation of budgets on travel costs and maintains travel plan and budgetary control records.

Invoice Processing:

Responsible for collecting invoices and filing documents for approval and, thereafter processing in VISION.

Uploads electronic files and verifies results to destination system.

Responds to client transaction status and other inquiries.

Supplies/Equipment:

Supports management of administrative supplies, office equipment, and updating inventory of items. c8Lo0L4 CWdQnd

Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards.

Arranges for the purchase and timely distribution of office supplies.

Attendance:

Maintains and updates a system which monitors the absence of staff.

Maintain and update a system which monitors the danger pay settlement to the National staff.

To qualify as an advocate for every child you will have…

Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

A minimum of 4 years of relevant administrative or clerical work experience is required.

Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Skills:

Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.

Good knowledge of UNICEF administrative policies and procedures.

Organizational, planning and prioritizing skills and abilities.

Ability to deal patiently and tactfully with visitors.

High sense of confidentiality, initiative and good judgment.

Ability to work effectively with people of different national and cultural background.

Ability to work in a team environment to achieve common goals.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

The UNICEF competencies required for this post are…

Demonstrates Self Awareness and Ethical Awareness (1)

Works Collaboratively with others (1)

Builds and Maintains Partnerships (1)

Innovates and Embraces Change (1)

Thinks and Acts Strategically (1)

Drive to achieve impactful results (1)

Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF only considers Higher education qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU), United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: Feb 21 2022 E. Africa Standard Time Application close: Mar 02 2022 E. Africa Standard Time

Website:

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