Organization: UNEP – United Nations Environment Programme
Office: UNEP Nairobi, Kenya
Closing date: Monday, 14 February 2022
Posting Title: INTERN -ADMINISTRATION ASSISTANT, I (Temporary Job Opening)
Job Code Title: INTERN – ENVIRONMENT AFFAIRS
Department/Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 31 January 2022 – 14 February 2022
Job Opening Number: 22-Environmental Affairs-UNEP-173267-J-Nairobi (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s Ecosystems Division works with international and national partners, providing technical assistance and
advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This position is located in the Ecosystems Division at the Nairobi duty station.
Under the direct supervision of the Senior Administrative Officer, the intern will:
Undertake research and analysis on various administrative/programmatic/finance/human resources/legal related issues and assist with compiling information and data as requested.
Create, update and maintain Excel tables/reports, surveys, statistics and presentations;
Support the review, cleanup and restructuring of the shared filing system in MS Teams; c6IevPB CWdGUx
Assist in creating themed information folders in MS Teams, providing SOPs and information on various processes, rules and regulations for ease of reference by colleagues in the Division.
Provide administrative support for daily office operations, including drafting routine communication and individual responses to client queries;
Communication: Good report writing skills.
Solid qualitative and quantitative analytical skills.
Speaks and writes clearly and effectively.
Listens to others, correctly interprets messages from others and responds appropriately.
Asks questions to clarify, and shows interest in having two-way communication.
Tailors language, tone, style and format to match the audience.
Demonstrates openness in sharing information and keeping people informed.
Has demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand as well as be tolerant of differing opinions and views.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view.
Establishes and maintains productive partnerships with clients by gaining their trust and respect.
Identifies clients’ needs and matches them to appropriate solutions.
Monitors ongoing developments inside and outside the clients’ environment to keep supervisor informed and to anticipate problems.
Keeps clients informed of progress or setbacks in projects.
Meets timeline for delivery of products or services to client.
Computer literate in standard software applications.
Good analytical skills.
Has demonstrated keen interest in the work of the United Nations and has a personal commitment to the ideals of the UN Charter.
Planning &Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Business Administration, Management, Project Management, Finance, Economics, Commerce or Human Resources. 4th Year Undergraduate or recent graduate at Bachelors’ or Masters’ Level.
Applicants to the United Nations internship programme must at the time of application meet one of the following requirements: (a) Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or,
(b) Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor ‘s level or equivalent).
(c) Have graduated with a university degree.
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
English and French are the working languages of the United Nations Secretariat. For this position fluency in oral and written English is required.
Potential candidates will be contacted by hiring manager directly for further consideration.
Your application for this internship must include: 1. A Completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.
The Cover Note must include:
Title of the degree you are currently pursuing
IT skills and programmes you are proficient in
Explain why you are the best candidate for this specific internship
Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).
- Proof of enrolment from current University (if not graduated).
- A copy of degree certificate (if you have already graduated).
Due to a high volume of applications received, ONLY successful candidates will be contacted.
In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship. The work hours during the internship shall be determined based on individual discussion between the intern and the supervisor(s) taking into consideration the minimum requirements of the Organization and the time difference between the hosting office and the location of the intern.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.