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Supply Chain Officer, Nairobi, Kenya

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Organization: WFP – World Food Programme

Country: Kenya

City: Nairobi

Office: WFP Nairobi

Grade: NO-C

Closing date: Tuesday, 28 December 2021

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. WFP Kenya Country Strategic Plan is based on the National Zero Hunger Strategic Review, as well as the United Nations Development Assistance Framework. It contributes to Sustainable Development Goals 2 and 17, as well as WFP Strategic Results 1, 4, 5 and 8, through four specific outcomes:

Refugees and asylum seekers living in camps/settlements and populations affected by natural and man-made disasters have access to adequate food to meet their food and nutrition needs.

Targeted smallholder producers, food-insecure and vulnerable populations benefit from sustainable, inclusive food systems and increased resilience to climate shocks to meet food and nutrition needs by 2023.

National and county institutions in Kenya have strengthened capacity and systems to assist food-insecure and nutritionally vulnerable populations by 2023.

Government, humanitarian and development partners in Kenya have access to and benefit from effective and cost-efficient logistics services, including air transport, common coordination platforms, and improved commodity supply chains.

WFP Kenya works in some of the remotest parts of the country, working with local communities to deliver on our promise to enhance food security, eliminate malnutrition and strengthen food systems. We work with the national and country governments as well as national and international actors, including other UN bodies, the private sector and individuals of goodwill. Our office locations are in Dadaab, Kakuma, Lodwar, Marsabit, Isiolo, Garissa, Wajir, Mombasa and Nairobi.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree preferably in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other related field. Applicants with a first University degree with additional 2 years of related work experience will be considered.

Language: Fluency (level C) in English language.

Work Experience: At least 10 years’ experience in supply chain managerial/supervisory role, with progressively increasing responsibilities in supply chain planning, operations, contracting, supplier performance evaluation, food safety and quality, warehouse operations, funds management, commodity accounting and commodity management.

ORGANIZATIONAL CONTEXT

This job is found in Kenya CO and reports to the Deputy Head of Supply Chain. Job holder is a manager who leads on far reaching, Kenya initiatives and provides oversight and leadership to the WFP supply chain operations in Kenya and the Kenya Corridor serving more than 8 WFP Operations, Kenya Government and Counties and other UN Partners. The job holder will lead large and diverse teams to excel in individual specializations ( Transport team, Contracting Team, Nairobi Warehouse team, Funds Management and Commodity Accounting Team, Supply Chain Service Provision team and Supply Chain Capacity Strengthening Team ) ensuring overall effective coordination and synergies. Job holder provides authoritative expertise, insight and innovative

solutions typically aiming at motivating and influencing large target audiences. Job holder is required to partner extensively with internal and external stakeholders on corporate, regional and country office supply chain matters.

JOB PURPOSE

To provide substantial oversight and guidance to a range of supply chain teams on overall supply

chain management and lead supply chain field operations to support Kenya and Countries been served through Kenya corridor to ensure an effective and integrated supply chain approach meeting the food assistance needs of beneficiaries and service provision and capacity strengthening requirements for Kenyan Government, Counties and partners.

KEY ACCOUNTABILITIES (not all-inclusive)

Participate in the development and implementation of supply chain plans and procedures, in line with the global WFP supply chain strategy and regional/functional strategies, policies and plans, to achieve operational cost efficiency, agility, reliability, quality and to support national capacity strengthening.

Analyze regional/country context, and design and manage end-to-end operational supply chain and retail networks, to proactively mitigate and/or address dynamic supply chain challenges and obtain operational optimization.

Plan and manage implementation of innovative supply chain operations, initiatives and services to ensure timely, cost-effective and integrated approach with core activities and services and in close cooperation with key supply chain stakeholders.

Provide technical advice and identify opportunities for improvement and innovation initiatives analyzing best practices from the humanitarian and development fields, academia and private sector.

Plan, monitor and manage resources to maximize effectiveness of supply chain operations.

Build productive partnerships and collaborate with counterparts in the key supply chain functions to ensure an integrated supply chain approach to food assistance and cross-functional operational alignment.

Identify and build productive partnerships with counterparts amongst government and other national organizations, UN agencies, NGOs and private sector to share operational knowledge and resources and build capacity to ensure coordinated and cost-effective supply chain operations.

Perform in-depth market analysis and supply chain network mapping to inform the selection of an appropriate operation modalities to improve supply chain performance.

Manage supply chain operations to ensure compliance with the established supply chain strategies, policies, procedures and controls, and following corporate standards, with special emphasis on quality control, loss prevention, risk mitigation and cost effectiveness.

Constantly monitor the performance of supply chain operations to ensure that appropriate internal controls are in place.

Manage service providers/vendors, port, fleet and warehouse operations to promote safe, efficient planning and execution of WFP operations and safeguard WFP’s interest.

Manage accurate and timely reporting including provision of substantial analysis of supply chain activities and trends to enable informed decision-making and consistency of information presented to a wide range of stakeholders.

Manage, motivate and develop a team providing coaching, training and career guidance as required to ensure appropriate development and enable high performance.

Contribute to preparedness actions, providing technical recommendations and guidance and monitoring the management of specific supply chain risks to enable WFP, governments and other partners to quickly respond and deploy food and resources at the onset of the crisis.

Other as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.

Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.

Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.

Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

Look for ways to strengthen people’s skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP. c1ks8ve CWdGUg

Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.

Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.

Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios).

Performance

Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.

Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.

Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.

Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning.

Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships.

Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations.

Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Supply Chain Strategy

Demonstrates robust understanding of supply chain strategies. Conducts analytical and conceptual work in support of strategy design and implementation. Operationalizes strategies in own area of responsibility.

Supply Chain Planning

Leads supply chain planning within area of operations managed. Oversees and coordinates periodic planning across functions and with partners. Ensures consensusbased plans are in place and aligned with strategy.

Supply Chain & Networks Management

Manages end-to-end supply chain within area of operations. Leads the design and implementation of supply chain, retail and partnership networks. Oversees and coordinates integrated delivery of supply chain services.

Supply Chain Capacity Strengthening

Leads design and implementation of supply chain capacity strengthening initiatives within area of operations managed. Leverages WFP’s supply chain capacities and networks to strengthen national value chains and stakeholders.

Supply Chain Performance & Development

Leads continuous supply chain improvement and innovation initiatives within area of operations managed. Defines operational performance targets, monitors performance, anticipates and mitigates risks for timely corrective actions.

OTHER SPECIFIC JOB REQUIREMENTS

Experience in managing supply chain operations including coordination with internal and external stakeholders and supporting emergency programs;

Experience in shaping and implementing operational supply chain strategies in a country;

Experience in operational and strategic supply chain planning;

Experience in developing and managing relationships and national capacity building initiatives with Kenya Government and Counties, UN agencies, NGOs and private sector;

Experience in implementing/setting-up supply chain improvement and optimization initiatives to achieve cost efficiency, improved agility, reliability and quality;

Experience negotiating service arrangements with multiple third parties respecting WFP’s best interests;

Experience in monitoring operational success and suggesting areas of improvements; Experience supervising teams.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Hands on experience in supply chain systems implementation.

Strong analytical, networking, and coordination skills.

Excellent written and oral communication skills.

Experience in coaching and mentoring junior staff.

Leadership, ability to work within and lead a team, strong drive for results, gender and cultural sensitivity

TERMS AND CONDITIONS

WFP is an equal opportunity employer and does not charge fees from applicants at any stage of the recruitment process. Only short listed applicants will be contacted.

Qualified female candidates are particularly encouraged to apply.

For any queries write to Nairobi.queryhr@wfp.org

DEADLINE FOR APPLICATIONS

Deadline for applications– 28 December, 2021

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Website;

https://career5.successfactors.eu/career?company=C0000168410P&career_job_req_id=154281&career_ns=job_listing&navBarLevel=JOB_SEARCH

 

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